How to Create an Invoice Online

How to Create an Invoice Online- Tutorial  for  Beginners

How to Create an Invoice Online – All of us come across many invoices in our day to day life whenever we buy a product or even a service. However, if we’re asked to make an invoice, some of us might get cold feet.

Why is that? There’s no rocket science to it. It’s simply our perception. Even more so in our hi-tech times, as creating an invoice is easier than ever before.

Point is, if you’re a freelancer or a small business owner, you definitely need to know how to create an invoice. If you’re new to invoicing, there are plenty of services that provide basic invoice templates.

To make an invoice, you’ll need to create a professional document that outlines the services you complete for your clients, and provides contact details. You also have to outline a freelancer agreement, negotiate what you deserve, deliver the project on time, and then ensure that you get paid.

However, if you’ve been invoicing for a while and are looking to upgrade your process, there are also invoicing software programs that can make invoicing your customers simple and painless.

Refrens is one such invoice generator that lets you create and send well-crafted-customized invoices from any device. Even as a beginner, you can use such invoice generators to your advantage.

Apart from classical invoicing facilities, software like Refrens, Freshbooks and Quickbooks help you automate the process. Among the numerous options provided is automatic repeating invoicing, payment reminders, connectivity with other service providers, and bookkeeping.

Some of the Examples of Invoices are Lic Premium Receipt, payment Receipt and more.

How to Create an Invoice Online – Contents of an Invoice

How to Create an Invoice Online with refrense

Learning how to create personalized invoices is a terrific approach to keep your billing consistent with your brand. So, all of the following goes in most of the freelancers’ invoice(s):

1. Your Name as an Invoice Header with Your Business Information

List your business details at the top of your invoice. Include your company’s name (or, if you’re a freelancer, your entire name), your company’s address, your phone number, and your email address.

Contact information should be included next, as the consumer must be able to reach you (and pay you!).

2. Include the contact information for your client.

After that, add all of your client’s contact information. Make sure you provide the right contact information for the person who will receive your invoice.

Before submitting your first invoice to a new customer, double-check who the best contact person is.

If your client is a business, include the contact information for the person with whom you are in contact, as specified in the contract.

3. Provide Invoice Details

Every invoice you submit should have a unique invoice number to make it easier for you to maintain track of the many invoices you send. It is a good idea to number the invoices.

To minimize misunderstanding, choose an invoice numbering scheme that works for you and stick to it. You’ll need the numbers if you need to submit several invoices in a short period.

4. A list of specifics

Date — Include the date you’ll be mailing the invoice as well as the contract’s payment deadline.

Name – The brand name for the goods and services you provide. Create a design that meets your needs.

Quantity — The quantity of the products/services is next.

Rate — Next, in the contract, specify the rate you agreed upon.

Amount — The total amount of all the invoice’s items. Add it all up at the bottom under the heading “total amount.”

6. Terms of Payment

Your invoice must spell out exactly when and how you anticipate your customers to pay you. Include a due date for the invoice. A 30-day invoicing period is popular among freelancers.

It’s also a good idea to mention the payment terms, late fees, or advance (if any) that you agreed to in your contract. It refreshes the memory. If you impose late fees, make sure the conditions are clearly stated on your invoice.

When a customer initially signs on, it’s a good idea to go through all of your payment conditions with them. When you issue your first invoice, customers won’t be surprised by any of the specifics.

7. Mode of Payment

Finally, state how you would want to be compensated. Make a list of all of your payment options. Mention them all in order of preference, from cards to net banking and cash.

Issuing an Invoice through an invoice generator

Issuing an Invoice through an invoice generator

You may utilize a free online invoice generator if you aren’t utilizing any of the above apps or templates. Professional watermark-free invoice samples are available from Refrens and a few accounting software firms, such as Square. Follow these steps to utilize a Refrens free invoice template:

  • Select the color and file type for the invoice you wish to produce on the Refrens invoice template page.
  • The template will open in a new tab when you enter your email address in the pop-up. Check your pop-up blocker settings for Refrens’ website if the template doesn’t appear right away.
  • Fill in the blanks with your company name, client name, sent and due dates, goods, and sums.
  • Download your invoice and attach it to an email to your customer.

In your online Refrens Dashboard, go to Invoices:

  • Create an invoice by clicking the Create Invoice button.
  • Enter a new name and email address, or choose a client from your Customer Directory. You may add up to nine people to the list.
  • Include the invoice information as well as any relevant discounts.
  • Send the message.
  • Your clients may pay you securely online after they receive the invoice in their email. In most cases, the money is sent to your bank account within one or two working days.

Conclusion – How to Create an Invoice Online

How to Create an Invoice Online – At The bottom line is creating an invoice online is extremely easy if you know to look at the right place. Professionals already have enough on their plates without having to worry about overly complicated invoicing, which is why invoice generators like Refrens are the ideal method to bill clients quickly and effectively.

Remember that invoices allow you to bill your clients for services rendered and assist you in keeping track of any revenue generated by your company. You may be paid faster and spend less time handling your billing process by creating a professional invoice template to work from.

Author Bio

Hetvi works as a Product Associate at – Online Invoice Generator & India’s most powerful platform for freelancer’s growth. She has worked for some renowned companies as a Brand and Digital marketing associate. You can follow on Twitter, LinkedIn and Instagram.

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